Asynchronous Communication; the Key to Productivity
Asynchronous Communication is the Key to Productivity
This article examines the reason why the employees are more productive in telecommuting.
In addition to reasons such as saving more time and energy and more control over working time, one of the main reasons for this increase in productivity is asynchronous communication
This means that when employees do not consider themselves bound to be responsible for a specific time, they choose the best and most efficient time to do their job, respond to emails and messages, and as a result, their productivity is therefore very high.
In fact, synchronous communication, unlike asynchronous communication, greatly reduces focus and hinders progress.
In particular, activities such as coding, writing, design, strategy, and problem-solving require long-term, high-focus at work, and asynchronous communication is beneficial because it increases stress and leads to sub-optimal solutions. Therefore it could reduce the productivity.
You can’t give the best answer when a problem needs to be answered quickly, because you don’t think enough about the subject and its details.
asynchronous communication has advantages such as:
- Control on the workday
- High quality work despite lower speed
- Possibility of more advanced planning
- Deeper focus on work
- Automatic documenting and further transparency
- Eliminate time zone and the possibility of working with people around the world
Of course, we also need synchronous communication. Because we are human and face-to-face communication is essential to our social communication
Therefore, once a month, one-to-one communication with a single supervisor or an online meeting with team members about work and goal plans, or even a meeting about non-work topics with tools such as ZOOM may be essential.
70% asynchronous communication
25% synchronous communication with Zoom, Google meet, Apear.in
5% Physical meeting
In order to be able to create an asynchronous communication in your company or team, you need to consider the following:
Explain exactly what you mean by using images, screenshots, and so on.
Give the message when people have enough time to do it, and be sure to set a deadline for it.
Give people the accesses they need so they don’t waste time
Share the necessary information before each session so that each person can attend the meeting with a full understanding of the topic.
Record the outcome and process of the meeting so that people who were not present at the meeting can access it.
Turn off notifications and set specific times to check and reply to emails and messages instead.
In general, companies that have prepared themselves for this shift in the future will be more successful.